CONFERENCE POLICIES
CANCELLATION POLICY
As delegates pay through their school, delegates must inform SMUSMUN Secretariat as well as their teacher sponsor. Delegates should inform both as soon as possible in the event of their withdrawal from SMUSMUN 2026. Up until November 14th, delegates will not be required to pay the delegate registration fee if they withdraw from SMUSMUN.
If delegates withdraw from SMUSMUN after November 14th, they will still be required to pay the delegate registration fee. If there are extenuating circumstances that prevent a delegate from attending after November 14th, this will be re-evaluated on a case by case basis.
Please email secretariat@smusmun.org regarding all cancellations
POSITION CHANGE POLICY
SMUSMUN is committed to ensuring that delegates have the best experience possible. In order to change their country, committee, and position, delegates must email secretariat@smusmun.org with their current position and committee, and which committee and position they wish to change to. In their email, delegates must provide sufficient reasoning as to why they want to change their positions.
In the early stages of registration, position switch requests will be more leniently considered. However, as the conference draws nearer, position switch requests will become harder to accommodate. Please be aware that it may not be possible to accommodate each and every request.
SMUSMUN will not consider any position switch requests submitted after November 8, 2026.
Please email secretariat@smusmun.org if you have any questions or concerns.
TECHNOLOGY USE POLICY
During committee sessions, the following etiquette is expected to be followed by all delegates at SMUSMUN:
Electronic devices and internet access for non-academic purposes (e.g. texting, playing games, etc.) are not permitted at any time.
Earbuds and other headphones are not permitted unless authorized by the Dais Team.
Laptops, smartphones, and tablets are only permitted for conference purposes, as determined by the Dais Team.
Internet access is only permitted to aid in the writing of working papers and draft resolutions, not for additional research within a committee session. All materials and research should be prepared beforehand and saved offline for access.
Use of electronic devices and access to the internet are prohibited in all crisis committees.
Staff members reserve the right to ask delegates who contravene this policy to stop their disruptive behaviour. Further consequences may include revocation of technology privileges, notification to sponsor teachers, or disqualification from awards.
PLAGARISM AND AI USE POLICY
SMUSMUN has a zero-tolerance policy for plagiarism, which includes, but is not limited to, using someone else’s work, ideas, or words without proper acknowledgement. If you are found to have plagiarized any portion of your position papers, resolution papers, speeches, or any other work, you will be disqualified from award eligibility and your school may be notified. If you are unsure as to whether something is plagiarism, please contact Secretariat or your committee Director. As a best practice, always cite any information that is not your own original content.
Additionally, the use of generative Artificial Intelligence engines such as ChatGPT, Gemini, Claude, and QuillBot to produce any submitted or presented work, including position papers, draft resolutions, or speeches, is strictly prohibited at SMUSMUN. The SMUSMUN Secretariat and committee Staff reserve the right to use artificial intelligence detection tools to verify that all final work is original. Delegates who are found to have used generative artificial intelligence engines in any work will be disqualified from award eligibility and their school may be notified. Delegates with any concerns should consult their sponsor teachers or Dais Teams before submitting their work.
© SMUSMUN 2026
One of our core values at St. Michaels University School is respect. With this in mind, we acknowledge that our school rests in the heart of Straits Salish territory, a living culture with its own rites, ceremonies, and unfolding history. We honour the Esquimalt, Songhees, and W̱SÁNEĆ peoples – whose homelands we share and whom we recognize as our neighbours.
© SMUSMUN 2026
One of our core values at St. Michaels University School is respect. With this in mind, we acknowledge that our school rests in the heart of Straits Salish territory, a living culture with its own rites, ceremonies, and unfolding history. We honour the Esquimalt, Songhees, and W̱SÁNEĆ peoples – whose homelands we share and whom we recognize as our neighbours.
CONFERENCE POLICIES
CANCELLATION POLICY
As delegates pay through their school, delegates must inform SMUSMUN Secretariat as well as their teacher sponsor. Delegates should inform both as soon as possible in the event of their withdrawal from SMUSMUN 2026. Up until November 14th, delegates will not be required to pay the delegate registration fee if they withdraw from SMUSMUN.
If delegates withdraw from SMUSMUN after November 14th, they will still be required to pay the delegate registration fee. If there are extenuating circumstances that prevent a delegate from attending after November 14th, this will be re-evaluated on a case by case basis.
Please email secretariat@smusmun.org regarding all cancellations
POSITION CHANGE POLICY
SMUSMUN is committed to ensuring that delegates have the best experience possible. In order to change their country, committee, and position, delegates must email secretariat@smusmun.org with their current position and committee, and which committee and position they wish to change to. In their email, delegates must provide sufficient reasoning as to why they want to change their positions.
In the early stages of registration, position switch requests will be more leniently considered. However, as the conference draws nearer, position switch requests will become harder to accommodate. Please be aware that it may not be possible to accommodate each and every request.
SMUSMUN will not consider any position switch requests submitted after November 8, 2026.
Please email secretariat@smusmun.org if you have any questions or concerns.
TECHNOLOGY USE POLICY
During committee sessions, the following etiquette is expected to be followed by all delegates at SMUSMUN:
Electronic devices and internet access for non-academic purposes (e.g. texting, playing games, etc.) are not permitted at any time.
Earbuds and other headphones are not permitted unless authorized by the Dais Team.
Laptops, smartphones, and tablets are only permitted for conference purposes, as determined by the Dais Team.
Internet access is only permitted to aid in the writing of working papers and draft resolutions, not for additional research within a committee session. All materials and research should be prepared beforehand and saved offline for access.
Use of electronic devices and access to the internet are prohibited in all crisis committees.
Staff members reserve the right to ask delegates who contravene this policy to stop their disruptive behaviour. Further consequences may include revocation of technology privileges, notification to sponsor teachers, or disqualification from awards.
PLAGARISM AND AI USE POLICY
SMUSMUN has a zero-tolerance policy for plagiarism, which includes, but is not limited to, using someone else’s work, ideas, or words without proper acknowledgement. If you are found to have plagiarized any portion of your position papers, resolution papers, speeches, or any other work, you will be disqualified from award eligibility and your school may be notified. If you are unsure as to whether something is plagiarism, please contact Secretariat or your committee Director. As a best practice, always cite any information that is not your own original content.
Additionally, the use of generative Artificial Intelligence engines such as ChatGPT, Gemini, Claude, and QuillBot to produce any submitted or presented work, including position papers, draft resolutions, or speeches, is strictly prohibited at SMUSMUN. The SMUSMUN Secretariat and committee Staff reserve the right to use artificial intelligence detection tools to verify that all final work is original. Delegates who are found to have used generative artificial intelligence engines in any work will be disqualified from award eligibility and their school may be notified. Delegates with any concerns should consult their sponsor teachers or Dais Teams before submitting their work.
© SMUSMUN 2026
One of our core values at St. Michaels University School is respect. With this in mind,
we acknowledge that our school rests in the heart of Straits Salish territory, a living culture
with its own rites, ceremonies, and unfolding history. We honour the Esquimalt, Songhees,
and W̱SÁNEĆ peoples – whose homelands we share and whom we recognize as our neighbours.